01Work is person-dependent
Only one person knows the steps; work stops on leave, resignation or transfer.
AI adoption that starts by taking on your work
You want to use AI. But where do you start? First, we take on the work.
You don't need to know what to delegate yet. We take on your back-office work and map out its steps. Within six months we adopt AI in at least one business process.
Your first consultation is free.
Initial plan
6months
AI adopted in at least one process
On-site
1–2days/wk
AI engineer on-site
Getting started
1process
Widen the scope as you see results
Security
ISMS
Information security certified
*On-site days vary by plan (Light = 1 day/week / Standard = 2 days/week).
YOUR CHALLENGES
Before AI, areyour work steps written down?
When work depends on individuals and the information sits across paper, Excel, email and verbal checks, an AI tool dropped on top of it goes unused.
02The steps are not written down
You can't see which tasks take time, or where the waste is.
03Scattered across paper, Excel & email
Information is spread across places, causing rechecks, transcription and double entry.
04You can't decide what AI takes on
With vague workflows and rules, you can't decide what to automate.
NaruTech starts by taking on the work. We map out the steps first, then decide what AI takes on.
6-MONTH ROADMAP
In six months, we adopt AI inat least one business process
The first three months go to learning the work. Improving it and adopting AI start in month four.
Take on the work and learn the steps
- Decide the target work and take it on
- Grasp steps, stakeholders & criteria
- Create work records & workflows
- Get used to the work until we can run it
Improve the work and adopt AI
- Find waste, duplication & person-dependence
- Draft improvements and run them
- Build manuals & systems
- Adopt AI in one business process
Embed AI and widen the scope
- Embed the AI-adopted work in operations
- Keep manuals & workflows up to date
- Expand the scope of AI use
- Roll out to other work & teams
From month 7, the Continuous Improvement plan keeps the 2-day/week on-site and widens the scope to other work
WHAT WE DO
Take on the work, make itvisible, and adopt AI
01 TAKE ON THE WORK
First, we takeon the work
Our AI engineers take on part of the work while your staff walk them through the steps. Because we do the work ourselves, we see where it stalls and what eats the most time.
Handover & partial delegation
Interviews with staff
Recording the daily work
Work taken on this week
- Create invoices
- Check payments received
- Send payment notices
Work record｜handover in progress
What we learned
・Invoices created after orders are confirmed (month-end close)
・Reconcile amounts with the quote before sending
・Reconcile amounts with the quote before sending
What we noticed
Manual transcriptionVerbal checksSingle owner
Screen is illustrative
02 MAKE IT VISIBLE
We list the workand draw the flow
We organize daily tasks, decision criteria, exceptions, the tools used and the checks, and put them into a workflow and draft manual. Steps only one person knew are written down.
Task list & workflow creation
Organizing tools & forms
Mapping rework, errors & single-person risk
Manual & checklist
- Reconcile amounts with the quote
- Verify recipient in the ledger
- On exceptions, contact the desk in charge
Business flow diagram (current)
1
Check the order
Current2
Transcribe the amount
Error-prone3
Verbally confirm with the manager
Person-dependent4
Send the invoice
CurrentScreen is illustrative
03 IMPROVE & ADOPT AI
We rework the flow anddecide what AI takes on
Building on the current flow, we decide what to cut and what to standardize. We also decide which steps AI takes on, then run it. Steps that need a human eye, such as the final check of amounts and recipients, stay with people.
Designing the ideal workflow
AI templates & existing tools
Manuals & checklists
Before (all done by people)
- Data import (manual)
- Invoice creation (manual)
- Reminders (verbal / manual)
Business flow diagram (after improvement)
1
Import billing data
Runs automatically2
Draft invoices & notices
AI drafts3
Final check of amount & recipient
Human check4
Payment-due reminders
Runs automatically*A human-review step always stays. How much can be reduced is measured per process.
Screen is illustrative
WHY NARUTECH
We work on-site and changehow the work runs
We take on the work first
The same team that takes on the work carries it through mapping, improvement and AI adoption.
On-site 1–2 days a week
Our AI engineer runs the work in person, and finds the tasks that eat time and the steps only one person knows.
The system stays in-house
We leave the workflow diagrams and manuals with your team. The work we put AI into keeps running in-house after the engagement ends.
PRICE
An initial 6-month plan, pluscontinuous support from month 7
Every plan starts with one business process. The price depends on the scope of the target work and the on-site days.
Initial 6-month planLearn the work → improve it → adopt AI
Light
For simple work within one department
¥150K~/ month
- Take on one process & make it visible
- Organize & run improvements
- Adopt AI in a simple business process
Recommended
Standard
For cross-department, multi-person work
¥300K~/ month
- Take on the work, make it visible & build manuals
- Design & run improvements
- Adopt AI in the business process
- Improvement report & next proposal
Custom
Support across departments and processes
Custom quote
- Multi-department, multi-process support
- On-site / visit, designed individually
- Overall AI & digital design
- Internal rules & training
- Monthly review & management report
Continuous support (month 7 onward)
Continuous Improvement
The AI engineer stays on-site 2 days a week, supporting improvements and the work after AI
¥300K~/ month
- Keep running improvements
- Workflow & manual updates
- Expand & refine AI use
- Support after AI adoption & monthly review
- All prices exclude tax. We quote the support and the price individually, according to the scope of the target work and the on-site days.
- The AI engineer is on-site 1 day a week on Light and 2 days a week on Standard as a baseline. The Continuous plan keeps 2 days a week. Days and working style are decided together.
- Travel, trip costs, AI-tool fees and third-party service fees are agreed separately.
- The service area is, in principle, within Akita Prefecture. For visits or on-site work outside Akita, travel, lodging and per-diem are billed at cost.
SCOPE
What we canand can't do
We combine the generative AI and GAS you already have to automate one business process. Newly developing or adopting a dedicated system is out of scope.
What we can do
Automate one process with the tools you have and generative AI
- Custom prompt design for generative AI (drafting invoices & notices, summarizing, classifying, etc.)
- Automating routine work with GAS (Google Apps Script): transcription, aggregation, notifications, spreadsheet integration
- Combining existing tools such as Google Workspace, Forms and Spreadsheets
- Business flow diagrams, procedure manuals and checklists, left with your team
- Automating one business process while keeping a human-review step
Out of scope (full-scale system adoption)
Newly developing or adopting a dedicated system
- Developing or adopting dedicated business systems such as CRM or SFA
- Scratch development of custom databases, web apps or core systems
- Large-scale system integration or building API platforms
- Company-wide overhaul of business systems
*If you need these, they can be discussed as a separate NaruTech service, such as system development or DX support.
OUR COMMITMENT
What we tell youbefore we start
About our AI engineers
Our AI engineers often come to your industry and its specific work as newcomers. The plan gives them the first three months to learn the work, then drives improvement and AI adoption in the next three.
It's a quasi-mandate
You cannot directly command our on-site members. Work requests and priority changes are coordinated through our PM or designated contact.
Within Akita as a rule
For visits or on-site work outside Akita, travel, lodging and per-diem are billed at cost. Online support can also be combined — just ask.
1 or 2 days per week
Light is 1 day/week and Standard is 2 days/week as a baseline. Days and working style are decided together before we start.
Frequently asked questions
QDoes the service start with AI adoption?
A
No. We start by taking on the work and mapping out its steps. AI is adopted once the direction of improvement is set.
QCan you also build a system like CRM or SFA?
A
This service combines existing generative AI (custom prompts) and GAS (Google Apps Script) to automate one business process. Newly developing or adopting dedicated systems such as CRM or SFA is out of scope. If you need such a full-scale system, it can be discussed as a separate NaruTech service, such as system development or DX support.
QCan we start with just one process?
A
Yes. Accounting and billing, general affairs, sales admin, recruiting and more — you can start with one process, then widen the scope as you see the effect.
QCan we engage even without internal manuals?
A
Yes. You can start without manuals. We organize the steps and decision criteria while doing the actual work, and writing the manuals is part of the support.
QHow often is the engineer on-site?
A
As a baseline, the AI engineer is on-site 1 day/week on the Light plan and 2 days/week on the Standard plan. Depending on the work, online support and different schedules can be discussed.
QCan we directly command the on-site members?
A
Because this is a quasi-mandate contract, direct command is not possible. Work requests and priority changes are coordinated through our PM or designated contact.
QCan we continue after six months?
A
Yes. The Continuous Improvement plan keeps the 2-day/week on-site. We support the work we put AI into, roll it out to other tasks, and keep the manuals up to date. To expand across departments, we propose the Custom plan.
Tell us the workyou'd like to improve
Tell us about the work that is causing trouble, or the work that only one person can do. NaruTech takes it on and adopts AI in at least one business process within six months.